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5 Steps to Follow When Planning a Fall Event or Fall Festival


Northern California fall festival and event


Even though we’re just entering Summer here in the Yuba Sutter area, you’re probably already thinking about your upcoming Fall event. As the leaves change color and the air turns crisp, there's no better time to host a festive fall party for your company or non-profit organization. Fall festivals are a great way to bring people together, celebrate the season, and create lasting memories. Keep in mind these 5 must-follow steps to planning a successful fall festival, from choosing the perfect date to ensuring every detail is taken care of.


Why Fall is the Perfect Time for an Event

Fall is a magical season in Northern California that offers a wide range of opportunities for hosting events. The vibrant colors of autumn create a picturesque backdrop for your festival, while the cooler temperatures provide a comfortable and enjoyable outdoor experience for attendees. From local pumpkin patches like Bishop’s Pumpkin Farm to apple orchards like Apple Hill, the fall season offers a ton of seasonal activities and themes that can be incorporated into your festival right here in the Yuba Sutter area. Plus, the fall months are often less crowded with other events, making it easier to attract attendees and stand out from the competition.


Step 1: Set the Date and Location

The first step in planning a fall festival is choosing the perfect date and location. Consider factors such as weather patterns, competing local events, and venue availability when selecting a date. Be mindful of holidays and school schedules that may impact attendance. When it comes to choosing a location, opt for a venue with ample outdoor space, parking, and accessibility. Consider local Yuba Sutter parks, Sutter farms, or nearby Sacramento or Chico event centers that can accommodate your festival's activities and attractions.


Step 2: Create a Festive Atmosphere

To set the mood for your fall festival, focus on creating a festive atmosphere that captures the essence of the season. Decorate the venue with hay bales, pumpkins, cornstalks, and fall-themed banners. Incorporate seasonal colors like orange, red, and yellow into your decorations to evoke a sense of warmth and coziness. Consider adding fall-inspired elements such as a corn maze, hayrides, a petting zoo, or a cider pressing station to enhance the overall experience for attendees.


Step 3: Organize Activities and Entertainment

A successful fall festival offers a variety of activities and entertainment for attendees of all ages. Plan a mix of traditional fall activities like bobbing for apples, pumpkin painting, and sack races, as well as live music, craft vendors, and food trucks. Consider hosting a costume contest, a pie-eating contest, or a talent show to engage attendees and add an element of fun to the event. Be sure to provide a schedule of activities and entertainment to keep attendees informed and engaged throughout the festival.


Step 4: Secure Event Rentals

When planning a fall festival, having access to the perfect event rentals is essential to creating a seamless and enjoyable experience for attendees. From tents and tables to chairs and lighting, event rentals provide the necessary infrastructure and equipment to accommodate your festival's needs. Consider renting a stage for live performances, a sound system for announcements, and portable restrooms for added convenience. Work with a reputable rental company, like Planned 2 Perfection, that can help you select the right rentals based on the size and scope of your event.


Step 5: Hire an Event Planner

Bringing your fall festival vision to life requires meticulous planning, coordination, and execution. Hiring an experienced event planner can help alleviate the stress and ensure that every detail is taken care of, and we’ve got you covered.  Our in-house event planner Jay Pegany can assist with budgeting, vendor coordination, logistics, and on-site management, allowing you to focus on engaging with attendees and enjoying the festival. 


In conclusion, hosting a fall festival for your company or organization is a wonderful way to create a sense of community, celebrate the season, and engage with your audience. By following the five steps outlined in this guide, you can plan and execute a successful Northern California fall festival that leaves a lasting impression on attendees. Remember to embrace the beauty of the season, incorporate festive elements, and enlist the help of event professionals like event planners and event rentals to ensure a seamless and unforgettable event. Happy planning and happy fall festival!


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